Hiring freelancers can be a great way to get work done quickly, efficiently and cost-effectively, but it’s not without risks. Freelancers are not employees and often work remotely, so it’s essential to have clear expectations, guidelines and communication from the start. Here are seven common pitfalls to avoid when hiring freelancers:
1- Not setting clear expectations and guidelines
It’s important to have a clear understanding of what you expect from the freelancer before you hire them. This includes setting clear expectations for deadlines, communication, project scope and deliverables. You should also have a system in place for feedback and revisions after each stage of the project, so that everyone is on the same page.
2- Not providing enough information about the project
When you’re hiring a freelancer, you need to give them all the information they need to complete the project successfully. This includes the project brief, any relevant files, and any additional resources they may need. Providing as much detail as possible will help ensure that the freelancer can complete the project to your satisfaction. It even includes soft information like understanding the authority process, the different interests in the company and even personalities. The objective is to have the key information that will determine the success of the project.
3- Not conducting proper background checks
Hiring a freelancer is like hiring anyone else. You need to know that they have the necessary skills and experience to get the job done. You should also check their references, portfolio, and previous work to ensure that they are the right fit for your project. A couple of conversations with previous employers can bring key information on how to manage the freelancer. And you might want to hire specialize companies to do a professional background check.
4- Not having a clear payment structure and schedule
Before you start work with a freelancer, it’s important to have a clear payment structure in place. This includes the payment amount, payment schedule, and any additional bonuses or incentives. Having a clear payment structure will help to avoid any misunderstandings or disputes down the line.
5- Not having a good rapport or open line of communication
Like any working or personal relationship, when you’re working with a freelancer, it’s important to have a good rapport and an open line of communication. This includes regular check-ins, status updates, and clear communication about any issues or challenges that may arise. Having a good rapport will help ensure that the project runs smoothly and that everyone is on the same page.
6- Not protecting confidential information and intellectual property
When you’re working with a freelancer, you need to protect your confidential information and intellectual property. This includes having a clear non-disclosure agreement in place, as well as clear guidelines for the protection of your confidential information. You can use public templates such as Legalzoom.com or hire a lawyer.
7- Failing to clearly define the scope of work and milestones
Before you start work with a freelancer, it’s important to have a clear understanding of the scope of work and milestones. This includes what deliverables you expect, when they are due, and any additional requirements you may have. Having a clear understanding of the scope of work and milestones will help ensure that the project runs smoothly and that everyone is on the same page. This is a key aspect of project management.
In conclusion, hiring freelancers can be a great way to get work done quickly, efficiently and cost-effectively, but it’s essential to avoid these common pitfalls. By setting clear expectations, providing enough information about the project, conducting proper background checks, having a clear payment structure and schedule, having a good rapport and open line of communication, protecting confidential information and intellectual property, and clearly defining the scope of work and milestones, you can ensure that your project runs smoothly and is a success.