Administrative Assistant-Bookkeeper (3 months)
Montreal, QC Canada
Longueuil / South Shore, QC Canada (On-site)
- Type of project Administration, Sales & Marketing Purchasing/Inventory, Administrative Assistant, Bookkeeping, CRM, Quickbooks
- Duration 3 months
- Education required Some college/University
- Years of experience
- more than 5
- Area of Specialization Business 2018-10-25 Workhoppers Home Montreal QCLongueuil / South Shore QC
- Seeking and administrative assistant to help during the peak season for 3 months in the South shore. Can lead to a full-time position.
Administrative Assistant ensures the efficient day-to-day operation of the office, and support the work of management and other staff. Administrative Assistants handle everything from basic clerical work and scheduling meetings to researching data, preparing reports, budgeting, bookkeeping and sometimes even managing clerical staff. There are times when Administrative Assistants take on the role of project managers because of their outstanding planning and organizational skills. Duties often vary based on the level of responsibility required and the managerial level they support.
Answer phones and transfer to the appropriate staff member
Take and distribute accurate messages
Receive, sort and distribute incoming mail
Monitor incoming emails and answer or forward as required
Prepare outgoing mail
Fax, scan and copy and file documents
Maintain office filing and storage systems
Update and maintain databases such as mailing lists, contact lists and client information
Update and maintain internal staff contact lists
Retrieve information when requested
Type documents, reports and correspondence
Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
Perform work related errands as requested such as going to the post office and bank
Organize travel arrangements for staff
Co-ordinate and organize appointments and meetings
Assist with event planning and implementation
Monitor and maintain office supplies
Ensure office equipment is properly maintained and serviced
Keep office area clean and tidy
Purchase, receive and store the office supplies ensuring that basic supplies are always available
Back-up electronic files using proper procedures
Provide secretarial and administrative support to management and other staff
Use computer software to prepare invoices
Process accounts payable ensuring timeliness and accuracy of information
Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup
Prepare accurate bank reconciliations and deposits
Administer petty cash according to established procedures
Assist with financial reports as required
Month end duties as required
Administrative Assistant – Skills and Competencies
Organization and planning skills
Work management and prioritizing skills
Verbal and written communication skills
Problem solving ability
Attention to detail
Strong Computer knowledge
Proficiency in the use of computer programs for:
Education and Experience
• High School Diploma or equivalent
• Business college training an advantage
• Previous office experience
• Competent computer skills including MS Office or equivalent
• Internet skills including use of e-mails, group messaging and data collection
• Numeracy and literacy skills
• 1-3 years’ experience in an office setting
Behave Ethically: Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others are consistent with these standards and align with the values of the organization.
Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
Our location is in the South shore.
Send an email to contact directly the company. This is an opportunity to sell your skills.