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Job Description

Manager of Finance and Administration

Location Edmonton, AB Canada (On-site)
Type of project Administration Finance
Duration ongoing
Education required College/University
Years of experience
    more than 5
Area of Specialization Business
Languages required N/A
2019-05-10 Workhoppers Edmonton AB
Title: Manager of Finance and Administration
Date Posted: May 9, 2019
Address Locality: Edmonton
Address Region: AB
Postal Code: T5M 2Y8
Address Country: Canada
Industry: IT
Employment Type: Full Time
Pay Range: Negotiable Salary

Job Description:

We are a top provider of Managed IT Services, Outsourced IT Services, and IT consulting. We attribute our success to the strength of our individual team members. Our diverse backgrounds and expertise allow us to quickly adapt and integrate sound solutions for each challenge we meet. Our clients depend on us to provide an extremely knowledgeable team, excellent customer service and consistent technical support. We share a passion for our work and it shows in our results - and in our attitudes! We provide a fun and challenging work environment with an emphasis on teamwork and a strong desire in helping you succeed.

We are a very busy Information Technology company and we are looking for an experienced Manager of Finance and Administration to perform a wide variety of finance related and general office duties in this full time role.


This is a key role for the company. We are looking for someone with a proven track record managing a wide variety of duties, including supervising and mentoring an accounting clerk as a direct report.


- Corporate reporting & remittance for federal & provincial agencies – GST, Payroll, Corporate Income tax, WCB
- Accounts Payable: purchase order entry, vendor bill entry, payments, negotiate rates
- Expenses: Approval/reconciliation, data transfer, payments – 50+ each month
- Inventory; tracking, error investigations, counts, receiving
- Travel: arranging corporate travel for staff – hotels, airfare, car rentals
- Budget; Develop and try to follow budget produced in particular around travel and compensation
- Accounts Receivable; invoice creation – Quotewerks/Connectwise/Quickbooks, adjustments, collections, data transfer between softwares – some weekly, monthly, quarterly, annually
- Connectwise: New client set ups, managed agreement set up/adjustments, time entry approvals, reporting,
- Payroll: Bi-weekly payroll for 60+ staff, T4’s, ROE’s, reporting, intercompany transfers, deductions
- Cash Flow Management – funds transfers between accounts, bank/visa transactions
- Reconciliations – everything – Visa Statements, Bank Statements, Client Accounts, Vendor Statements, Inventory, staff purchases, intercompany accounts
- General Reception: Couriers, Guests, Mail


- HR Policy development, review, implementation – H & S, OT, Personal Leave etc
- Staff events – Christmas Party, lunches, wedding/baby/special event gifts, liason with Staff social committees
- Corporate Giving - Coordinate United Way Campaign, charitable & non charitable donations
- Attendance Tracking – personal leave, vacation, banked time
- Compensation: develop budget, tracking spreadsheet for compensation changes
- Employment Standards – hours of work, new rules, terminations/severances, staff disciplinary issues
- New Hire Enrollments – documentation/presentations
- Benefits/RRSP Program – coordination, presentations/enrollments/terminations/changes, rate negotiation, reporting, remittances

Building Operations:

- Lease Development and Management – advertising, operating costs, rate changes, rent collection
- Arrange repairs, do simple repairs, find/coordinate contractors for support, negotiate rates – HVAC/plumbing, landscaping, fire protection, roof, windows, janitorial, utilities
- Inventory, order and/or pickup supplies for common use in facility


- A minimum of 10 years experience in similar roles
- Experience heading up a small accounting team, supervising and mentoring an accounting clerk to assist with day to day duties
- MUST be an expert with Quickbooks software utilizing all modules including: accounts payable, accounts receivable, payroll, invoicing, and inventory
- Payroll experience required
- Experience managing company benefit plan required
- Proven track record managing cash flow to ensure obligations are met, and collections are kept current
- Attention to detail is critical
- Must be extremely organized
- Very strong communication skills required
- Human Resources experience would be highly beneficial
- Post-secondary degree or diploma in a related field

In return for your contributions to our overall success we offer a competitive salary, comprehensive benefits including RRSP contributions, a social atmosphere with company sponsored events and a great team to learn and grow with.

If this sounds like an opportunity you would like to explore, please forward your resume and a letter of introduction to

Top reasons to work for us:

- Winner of 2016 Alberta Venture 50 Fastest Growing Companies award;
- Winner of 2016 Canada's Top Small & Medium Employers Award;
- Excellent benefits plan;
- RRSP Matching Program;
- Employee referral program - Staff are eligible to receive $1000 bonus for employee referrals to Next Digital (after 6 months);
- Team advantage - We're among the hardest working, hardest playing group of professionals that this industry has to offer. This balance positions us to be one of the best employers in Alberta;
- Strong professional development programs;
- Hardware Purchase Program and bonuses for technology and mobility purchases;
- Regular company parties and activities (yes, we actually do like hanging out with each other!);
- Positive work environment;
- Emphasis on work/life balance

Specific schedule:
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