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Job Description

Print and Mailroom Clerk - Law Firm

RateTBD
Location Edmonton, AB Canada (On-site)
Type of project Administration, Specialized Trade help Administrative Assistant, Customer service, Legal services
Duration 12 months
Education required High school graduate
Years of experience
    Less than 2 years
Area of Specialization N/A
Languages required N/A
2019-05-30 Workhoppers Edmonton AB
Description
Provides operations functions in areas within a Legal office/environment: operates high volume duplicating equipment, performs associated copying tasks, operates high volume document scanning equipment, operate high volume mail processing equipment. Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. May also perform one of the following at entry level: bindery, QC and final check, housekeeping, file services, etc. This position reports directly to the Site Manager or Team Lead Supervisor, depending on site personnel configuration.\

Position will be contract for 1 year and employee will be moved to full-time afterwards.

JOB DUTIES AND RESPONSIBILITIES

Clean and set up boardrooms with drinks and food (if required) for meetings

Tidy kitchens and coffee stations

Maintain the stock in boardrooms, kitchens, coffee stations

Runs high volume copy machines and performs binding and finishing work

Handle highly sensitive and confidential documents that may be time sensitive

Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment

Operate high volume scanners

Operate image-handling software

Operate MS Office and Email systems

Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems.

Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.

Delivers completed jobs to pre-determined customer locations within and outside of the site.

Answers customer questions regarding status or feasibility of job requests.

Ensures upkeep of convenience copier areas by keeping neat and well stocked.

Performs duties related to the shipping and/or receiving of materials.

Uses all copier equipment, calculator, fax machine, postage meter and some PC.

Performs duties of scanning, file conversion and file naming

Perform file formatting for printing/Excel files

Responsible for interacting and providing professional level support to users at various levels, including: legal secretaries, project managers, paralegals, associates and partners

Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure

Performs other duties as assigned

QUALIFICATIONS (Education, Experience, and Certifications)

Requires high school diploma, GED, or equivalent work experience.

Related copy job experience is preferred.

Minimum of 1 year of experience in the Legal Industry is strongly desired

Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills

Demonstrated competency in basic computer skills including proficiency in MS Office Suite.
Specific schedule:
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Morning
Afternoon
Evening
 

 

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