Provides operations functions in areas within a Legal office/environment: operates high volume duplicating equipment, performs associated copying tasks, operates high volume document scanning equipment, operate high volume mail processing equipment. Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. May also perform one of the following at entry level: bindery, QC and final check, housekeeping, file services, etc. This position reports directly to the Site Manager or Team Lead Supervisor, depending on site personnel configuration.\
Position will be contract for 1 year and employee will be moved to full-time afterwards.
JOB DUTIES AND RESPONSIBILITIES
Clean and set up boardrooms with drinks and food (if required) for meetings
Tidy kitchens and coffee stations
Maintain the stock in boardrooms, kitchens, coffee stations
Runs high volume copy machines and performs binding and finishing work
Handle highly sensitive and confidential documents that may be time sensitive
Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment
Operate high volume scanners
Operate image-handling software
Operate MS Office and Email systems
Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems.
Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.
Delivers completed jobs to pre-determined customer locations within and outside of the site.
Answers customer questions regarding status or feasibility of job requests.
Ensures upkeep of convenience copier areas by keeping neat and well stocked.
Performs duties related to the shipping and/or receiving of materials.
Uses all copier equipment, calculator, fax machine, postage meter and some PC.
Performs duties of scanning, file conversion and file naming
Perform file formatting for printing/Excel files
Responsible for interacting and providing professional level support to users at various levels, including: legal secretaries, project managers, paralegals, associates and partners
Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure
Performs other duties as assigned
QUALIFICATIONS (Education, Experience, and Certifications)
Requires high school diploma, GED, or equivalent work experience.
Related copy job experience is preferred.
Minimum of 1 year of experience in the Legal Industry is strongly desired
Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills
Demonstrated competency in basic computer skills including proficiency in MS Office Suite.