The Payroll Administrator will be responsible for the accurate and timely administration and processing of the company’s bi-weekly payroll. This includes the delivery of payroll and related tasks, including recordkeeping and reporting for all PENTAX Canada (PCI) employees. This is a part-time role, working 2-3 days per week.
Main Duties and Responsibilities:
- Prepare and process bi-weekly payroll using ADP Workforce Now for all PCI employees, while auditing for accuracy.
- Ensure that all salaries are paid accurately and in a timely fashion.
- Review payroll and account reconciliations.
- Perform data entry for time and attendance and employee changes, such as new hires, terminations, leaves of absence, benefits deductions, garnishments, tax withholdings, etc.
- Prepare calculation of special payments, including disability, retro, and pro-rated salaries.
- Implement salary increases, bonuses, commissions, and other special payments in accordance with instructions provided.
- Prepare required payroll forms, such as Records of Employment, Income Tax forms, etc.
- Audit payroll reports and entries prior to submission to payroll service provider (ADP)
- Prepare and maintain accurate payroll records and reports and conduct appropriate audits to ensure data integrity.
- Liaise directly with ADP to research and resolve problems as needed.
- Provide timely and accurate payroll-related assistance to employees as requested.
- Maintain detailed Standard Operating Procedures (SOPs) and documentation of payroll functions for audit purposes, in accordance with company and statutory requirements.
- Provide year-end support to Finance team, including audits and tax filings.
- Manage T4 and T2200 reporting in conjunction with ADP.
Qualifications – Education, Experience, Skills and Expertise
- College diploma or university degree in Business or Accounting
- Completed or in-progress Canadian Payroll Association designation is preferred
- A minimum of 2 years of payroll experience for a small or mid-sized organization, encompassing hourly and salaried employees
- A minimum of 2 years of experience processing payroll using ADP Workforce Now
- Proficient in all Microsoft office applications.
- Knowledge of current payroll practices and related legislation to ensure company compliance
- Strong analytical skills and the ability to gather and interpret data
- Knowledge of provincial and federal employment legislation relating to key areas of responsibility
- Strong communication and interpersonal skills
- Ability to proactively research and resolve issues
- High degree of attention to detail and accuracy of work
- Ability to work independently