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Job Description

Office Manager Bookkeeper

Rate TBD
Location Denver, CO United States (On-site)
Type of project Administration Bookkeeping, Finance, Logistics
Duration Part-time -- 20 hours/week, flexible ongoing
Education required High school graduate
Years of experience 2 - 5 years
Area of Specialization Business
Languages required N/A
Workhoppers Denver CO
Description
Job Description

Job Title: Operations and Administrative Manager

Reports to: Executive Director

Status: available immediately

Position Summary: This position fulfills a variety of office and administrative functions in support of the Executive Director, Rabbi and volunteers leadership.

Essential Functions:

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Assist in handling and tracking of financial matters, including development or maintenance of the department budget, revenue, expenses or other funding sources

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Assist in handling personnel or payroll functions, actions, forms and records

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Receive, record and/or track incoming payments and receipts, and makes proper distribution of records and funds. Researches and resolves discrepancies and follows proper accounting procedures

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Process, record and track all accounts payable and receivable in QuickBooks

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Extensive use of membership database records. Enter information, ensure the accuracy and completeness of the data and generate reports or outputs as needed

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Provides administrative support or assistance to Executive Director, Rabbi, Educator and Board

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For new members, computes or verifies data, fees or payments, enters data and forwards or files paperwork

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Assist tracking and collecting dues payments and delinquencies

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Assist in creating or maintaining the synagogue’s website and use web publishing software to create forms and other web-based resources

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Files documents and is encouraged to develop or modify filing practices, including the use of electronic rather than paper records

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Tracks status and orders, purchases, maintains or distributes as needed for department supplies and inventories

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Evaluate office expenses and look for ways to reduce costs

Minimum Qualifications:

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Proficiency in the full range of general office duties, including understanding of bookkeeping protocol and proficiency in QuickBooks software.

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Proficiency with database management and ability to learn new systems

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Ability to maintain confidentiality in dealing with sensitive information

Core Competencies:

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Micah Mission Ownership: Demonstrates understanding and full support of the mission, vision and values of Temple Micah; can demonstrate those values to others; consistently behaves in a manner congruent with the mission, vision and values.

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Interpersonal Skills: Establishes good working relationships with all synagogue professionals and volunteers who are relevant to the completion of work; works well with people at all levels of the organization; builds appropriate rapport; considers the impact of his/her actions on others; uses diplomacy and tact; is approachable.

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Congregant Orientation: Demonstrates concern for and attends to the needs of the people who participate in the Micah community; projects a sense of empathy and understanding when dealing with the community members; is able and willing to supply answers, resources and support.

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Functional/Technical Skills: Has the technical knowledge and skills to use the following tools: Google Drive, Quickbooks, website maintenance software, ShulCloud.

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Time Management: Able and willing to focus time on tasks that are more likely to meet goals; uses time effectively and efficiently; values time and respects the time of others; concentrates his/her efforts on the most important priorities; can appropriately attend to a broad range of activities.

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Integrity and Trust: Is widely trusted; is direct and honest; keeps confidences and deals with personal information of others with care and discretion; admits mistakes; doesn’t misrepresent him/herself for personal gain; responds to situations with constancy and reliability.

Appendix

Specific Responsibilities

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Operations

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Process all check deposits and credit card charges, make deposits, code and enter into QuickBooks

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Pay invoices

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Track Quickbooks reports, make sure expenses/income properly coded

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Work with Education Director on managing religious school and Mishpacha! payments

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Monitor members’ pledge accounts

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Assisting as needed with event preparation and setup

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Administration

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Maintain files/forms/records

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Office supplies

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Mail, including occasional trips to the post office

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Entering new member accounts in QuickBooks

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Assistance disseminating information to members and non-members

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Assistance with website management

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Maintenance of database entries

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Main contact for vendors (All Copy, Office Depot, etc.)

Specific schedule:
  Mon Tue Wed Thu Fri Sat Sun
Morning
Afternoon
Evening
 
2020-09-02

-September 2, 2020