Find flexible jobs

Job Description

Executive Administrative/Operations Manager

Rate TBD
Location Etobicoke, ON Canada (On-site)
Type of project Administration, Sales & Marketing CRM, Finance, Sage Accounting
Duration contract ongoing
Education required College/University
Years of experience 2 - 5 years
Type of employment N/A
Area of Specialization Business
Languages required N/A
Workhoppers Etobicoke ON
Job Description

We are seeking an Executive Administrative/Operations Manager to become an integral part of our team! You will coordinate and oversee the organization's daily operations.

What you will get:

- A fast-paced, growth-oriented environment
- Competitive Salary

Operations Responsibilities:

- Manage and improve operational practices
- Allocate resources and materials to meet project deadlines
- Track and forecast operational trends and analysis
- Provide daily operations oversight for outside teams
- Formalize policies and procedures in accordance with HR regulations
- Ensure Office Supplies are always stocked
- Support Team
- Prepare Agent Meetings
- Organize Files
- Data Input
- CRM Contact Management
- Sales Calls and Deal Follow Up
- Create Forms and Templates
- Email and Phone message management
- General Office Cleanliness/organization
- Inter-Office/employee communication
- External Marketing


- Microsoft Dynamics 365 (CRM) ***NOTE: Other CRM Training Considered** If you do not have Dynamics Training, then indicate which CRM Platform you have Trained in. )
- Microsoft Office Specialist Certification(Word, Excel, PowerPoint, Teams, Sharepoint,)
- Work Experience Minimum: 5 Years of minimum work experience as Office Manager
- Education: College or University (Business or Management Degrees or Certificates)
- Industry Experience: Industry Backgrounds considered: Legal, Mortgage. Real Estate, Leasing/Banking, Human Resources, Customer Service Management)
- Mailing Campaign Advertising & Marketing experience
- Creating Company Policy and Protocol
- Business Writing Skills
- Previous experience in operations or other related fields
- Strong project management skills
- Problem-solving and critical thinking skills
- Strong leadership qualities
- Excellent Organizational Skills
- Previous Admin Experience - Real Estate, Mortgages, Lending
- Polished and professional demeanor and presentation
- Excellent Customer Service Skills
- Ability to multitask and work in a fast-paced environment
- Ability to thrive as part of a team or independently
- Strong Analytical skills and attention to detail
- Strong Computer Literacy
- High level of discretion and confidentiality
- Honest, reliable, punctual, and hard-working

Not Required but preferred:

- Microsoft Dynamics 365 Certification
- Marketing Campaigns (Mail Chimp, Word, Mail Merge)
- Filogix
- T-Val
- Stratus MLS Experience
- Proficient with researching Public Documents and Contract Reading
Specific schedule:
  Mon Tue Wed Thu Fri Sat Sun

-March 18, 2021


As seen in