Construction Administrator / Coordinator

Rate TBD

Location Ottawa, ON Canada (On-site)

Type of project Administration Finance

Duration contract ongoing

Education required Some college/University

Years of experience 2 - 5 years

Type of employment N/A

Area of Specialization Other

Languages required N/A

Workhoppers Home Ottawa ON

Description

Job Description

Job Description

Construction Administrator/Coordinator

Position Summary

There is an immediate opening for an experienced Construction Administrator/Coordinator in our downtown Ottawa office. This opportunity requires a results oriented professional, who thrives on accepting new challenges within a fast paced environment.

The Construction Administrator/Coordinator is responsible for providing administrative and coordination services in order to ensure the efficient and effective day-to-day operations are fulfilled. The Office Administrator/Coordinator will work closely with project staff to ensure tasks are completed as necessary to keep a project running smoothly.

Key Duties and Responsibilities:

- Promptly and courteously answer telephone calls and direct them accordingly
- Facilitate the efficient flow of documentation throughout the office
- Provide administrative support to the team
- Prepare/review reports, memos and documents
- Reconciliation and reporting of credit card purchases
- Preparing and sending quotations and tenders to clients
- Enter/create work orders, contracts and purchase orders into software program
- Reviewing tender documents and completing all administrative functions (i.e. applying for bonding etc.), if applicable and preparing tender documents for submission
- Updating and maintaining various job lists
- Obtain WSIB/Liability Insurance/Form 1000’s from Sub Contractors when necessary
- Perform general administrative functions including the review and distribution of documentation, preparation of correspondence and meeting minutes, maintenance of files, logs, drawings, specifications, submittals and RFI’s
- Maintain physical and electronic files and/or organizational systems
- Prepare for project close out by collecting warranties, O&M manuals and occupancy documents; create turnover documents and archives documents
- Assist with invoicing at project completion
- Creating and maintaining health and safety information for job sites
- The above is a general guideline and additional duties/responsibilities may be included as required

Skills & Attributes

- Ability to assume responsibility and to interface and communicate effectively with others, having strong interpersonal skills and be self-motivated
- Excellent written and verbal communication skills
- Able to handle large volume of tasks in a fast paced environment and capable of working under pressure with tight deadlines and act with a sense of urgency
- Strong ability to build and maintain working relationships with employees and vendors
- Team player that effectively collaborates with others while supporting the goals of the business
- Strong ability to plan, organize and complete work as assigned including additional assignments as required
- Conducts work in a professional manner
- Demonstrated ability to gather information, accurately assess issues and assign level of priority, and effective probing and problem solving skills
- Strong time management skills being extremely detailed oriented and a team player

Required Knowledge, Qualifications and Experience

- Minimum 3 years’ administrative experience in the Construction industry
- High school diploma or GED equivalent required
- Post-secondary education in business management is an asset
- Strong Microsoft Office skills
- Fluent in French is an asset
- Ability to work independently and maintain a high level of accuracy

If you are looking to be part of an exciting organization and meet or exceed our qualification requirements, please submit your cover letter and resume.