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Job Description

Construction Administrator / Coordinator

Rate TBD
Location Ottawa, ON Canada (On-site)
Type of project Administration Finance
Duration contract ongoing
Education required Some college/University
Years of experience 2 - 5 years
Type of employment N/A
Area of Specialization Other
Languages required N/A
Workhoppers Ottawa ON
Job Description

Job Description

Construction Administrator/Coordinator

Position Summary

There is an immediate opening for an experienced Construction Administrator/Coordinator in our downtown Ottawa office. This opportunity requires a results oriented professional, who thrives on accepting new challenges within a fast paced environment.

The Construction Administrator/Coordinator is responsible for providing administrative and coordination services in order to ensure the efficient and effective day-to-day operations are fulfilled. The Office Administrator/Coordinator will work closely with project staff to ensure tasks are completed as necessary to keep a project running smoothly.

Key Duties and Responsibilities:

- Promptly and courteously answer telephone calls and direct them accordingly
- Facilitate the efficient flow of documentation throughout the office
- Provide administrative support to the team
- Prepare/review reports, memos and documents
- Reconciliation and reporting of credit card purchases
- Preparing and sending quotations and tenders to clients
- Enter/create work orders, contracts and purchase orders into software program
- Reviewing tender documents and completing all administrative functions (i.e. applying for bonding etc.), if applicable and preparing tender documents for submission
- Updating and maintaining various job lists
- Obtain WSIB/Liability Insurance/Form 1000’s from Sub Contractors when necessary
- Perform general administrative functions including the review and distribution of documentation, preparation of correspondence and meeting minutes, maintenance of files, logs, drawings, specifications, submittals and RFI’s
- Maintain physical and electronic files and/or organizational systems
- Prepare for project close out by collecting warranties, O&M manuals and occupancy documents; create turnover documents and archives documents
- Assist with invoicing at project completion
- Creating and maintaining health and safety information for job sites
- The above is a general guideline and additional duties/responsibilities may be included as required

Skills & Attributes

- Ability to assume responsibility and to interface and communicate effectively with others, having strong interpersonal skills and be self-motivated
- Excellent written and verbal communication skills
- Able to handle large volume of tasks in a fast paced environment and capable of working under pressure with tight deadlines and act with a sense of urgency
- Strong ability to build and maintain working relationships with employees and vendors
- Team player that effectively collaborates with others while supporting the goals of the business
- Strong ability to plan, organize and complete work as assigned including additional assignments as required
- Conducts work in a professional manner
- Demonstrated ability to gather information, accurately assess issues and assign level of priority, and effective probing and problem solving skills
- Strong time management skills being extremely detailed oriented and a team player

Required Knowledge, Qualifications and Experience

- Minimum 3 years’ administrative experience in the Construction industry
- High school diploma or GED equivalent required
- Post-secondary education in business management is an asset
- Strong Microsoft Office skills
- Fluent in French is an asset
- Ability to work independently and maintain a high level of accuracy

If you are looking to be part of an exciting organization and meet or exceed our qualification requirements, please submit your cover letter and resume.

Specific schedule:
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-April 2, 2021


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