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Job Description

Assistant to the Property Manager (Condominium Property Administrator)

Rate TBD
Location Ottawa, ON Canada (On-site)
Type of project Administration Administrative Assistant
Duration contract ongoing
Education required High school graduate
Years of experience Less than 2 years
Type of employment N/A
Area of Specialization Other
Languages required N/A
Workhoppers Ottawa ON
Job Description

Our company have an opening for an Assistant to a Property Manager. The Assistant to a Property Manager is someone who performs various administrative tasks, including answering telephones and giving information to the public and customers, you are autonomous and excel at problem-solving and thinking on your feet.

Assistant to the Property Manager duties include but are not limited to:

- Book meetings and respective rooms

- Update and maintain an internal database

- Submit expense reports

- Attending team meetings and taking notes as needed

- Keep on-site employee records up to date

- Organize, store and print documents as needed

- Take phone calls related to portfolio

- Handle queries from owners and tenants

- Liaise with contractors to coordinate work

- Work seamlessly with Property Manager

- Prepare notices as needed

- Provide basic and accurate information in-person and via phone and email

- Prepare mail-outs; i.e. print documents and labels, stuff envelopes, stamp and mail

- Prepare and distribute reports, notices and other documents as needed.

Assistant to the Property Manager Skills Required

- Proven work experience as an office assistant or relevant administrative role.

- Proficient in Google Chrome.

- Professional attitude and appearance at all times.

- Working knowledge of office equipment.

- Ability to be resourceful and proactive when issues arise.

- A competent multi-tasker with excellent time management skills, with the ability to prioritize tasks.

- Strong written and verbal communication skills.

- Experience working in a team setting.

- Knowledge of everyday running of a condominium building.

Specific schedule:
  Mon Tue Wed Thu Fri Sat Sun

-July 14, 2021


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