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Job Description

Administrative Assistant – Service Department (6 months contract)

Rate TBD
Location Markham, ON Canada (On-site)
Type of project Administration, Writing/Translation Administrative Assistant, Translation: English
Duration 6 months temporary contract ongoing
Education required Some college/University
Years of experience Less than 2 years
Type of employment N/A
Area of Specialization Other
Languages required N/A
Workhoppers Markham ON
Job Description


Administrative Assistant will be responsible for a wide-variety of administrative tasks including data entry. He/She will assist the Service Coordinator with scheduling and daily departmental activities. This role collaborates directly with Service Technicians, Sales, Procurement and Credit Teams to ensure efficient and orderly operations within the Service Department.

Reasonable Accommodation Statement

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily in English. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


· Invoicing of service work orders and maintenance contracts

· Follow-up with customers to obtain Purchase Orders

· Perform data entry as needed

· Monitor & track parts orders for service technicians

· Monitor & track status of incoming requests for parts identification

· Other administrative duties as assigned


· Proficient in Microsoft Office suite (Word, Excel, Outlook)

· Strong verbal and written communication skills

· Excellent planning and organizational skills

· Must be collaborative and willing to be a team player

· Must possess good work ethic and a sense of urgency

· Experience in manufacturing sector is a plus

· Experience and knowledge of ERP Systems is a definite plus, particularly Infor SX.e or AX (Microsoft dynamics)

- Strong reporting and researching skills
- Must be adaptable and flexible
- Able to problem solve and provide solutions
- Must be dependable and posses a sense of accountability
- Bilingual French/English an asset

Specific schedule:
  Mon Tue Wed Thu Fri Sat Sun

-September 20, 2021


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