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Job Description

Bookkeeper Office Administrator

Rate TBD
Location Vaughan, ON Canada (On-site)
Type of project Administration, Writing/Translation Bookkeeping, Quickbooks, Translation: English
Duration contract ongoing
Education required College/University
Years of experience 2 - 5 years
Type of employment N/A
Area of Specialization Business
Languages required N/A
Workhoppers Vaughan ON
Job Description

We are seeking a Bookkeeper Office Administrator to join our team! You will perform bookkeeping and administrative functions in order to drive company success. The successful candidate will require excellent interpersonal skills in order to manage multiple tasks and priorities while working with others. They must be able to work on their own as well as in a team environment. The candidate must be mature with the ability to stay calm, and meet deadlines. They must have excellent command of the English language for both written and verbal communication.


- Reconcile invoices, timesheets and related details against appropriate projects
- Administer Accounts Payable and Receivable
- Generate and send out invoices, Bill Of Materials, and other documentation
- Enter data and track information using MS Excel and QuickBooks
- Understand government reporting for taxation (GST/HST, EHT, T4, T4 A-NR, WSIB, etc.)
- Ensure accuracy of all invoices including billing name, Project name & site, numerical calculation, back up etc.
- Processing all invoices in the accounting software for payment.
- Perform monthly Bank Reconciliations.
- Will be required to follow up on outstanding invoices
- Maintain appropriate levels of office supplies, parts and equipment for inventory as directed or required
- Maintain accurate vendor records and ensure best pricing for any procured items
- Maintain accurate records of time sheets, vendor and contractor communication, Bill of Materials, change orders and other items related to projects
- Monitor Merx, Biddingo, Buy and Sell and other sources of potential relevant projects
- Assist with creation and management of tender responses and project proposals using MS Word and Excel
- Communication with the vendors for any discrepancies on the invoices and answering any trade queries
- Maintain an organized filing system
- Answer inbound telephone calls
- Other admin duties when required.


- Strong knowledge of Microsoft Outlook, Word & Excel including formulas and other functions
- Working knowledge of QuickBooks
- Degree or diploma in Finance or Accounting, with an understanding of Generally Accepted Accounting Principles (GAAP) for project based bookkeeping and ability to reconcile, BOM's, Time Sheets, Invoices and Accounts payable
- Minimum 3 years of bookkeeping experience
- Experience working in a "project based" environment.
- Understanding construction and electrical / electronic or security type of installations preferred
- Knowledge of Government Reporting Procedures
- Strong organizational skills with an ability to prioritize tasks
- Proficiency in data entry & document management
- Excellent written and verbal communication skills
- Strong attention to detail
- ​Strong organizational skills

This role is open to applicants in accordance with Ontario and Canadian employment legislation. The successful applicant must pass a criminal background check, credit check and be eligible to attain at least "Reliable Clearance" in accordance with Canadian Federal Government standards. Ability to obtain additional security clearance preferred.
Specific schedule:
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-November 18, 2021


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