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Job Description

Maintenance Coordinator

Rate TBD
Location Vaughan, ON Canada (On-site)
Type of project General support, Specialized Help Installation Services, Organizing, Technical support
Duration contract ongoing
Education required High school graduate
Years of experience 2 - 5 years
Type of employment N/A
Area of Specialization Other
Languages required N/A
Workhoppers Vaughan ON
Job Description

Assists the maintenance team in day-to-day operations by coordinating
the purchase, receipt, storage and tracking of parts.

Duties & Responsibilities:

· Attend daily maintenance meeting and prepare minutes

· Assisting Maintenance Manager on report documentation,manual and
other Maintenance office work duties.

· Response to all email correspondences from external
customers/suppliers/vendors etc. and internal enquiries from various

· Check maintenance software MC - CMMS for availability of parts and
issue to Mechanics as required

· Inquire suppliers and issue POs (purchase orders) through MC

· Check locations to verify and order parts, materials, lubricants
etc based on re-order point

· Check emergency stock for Production area and order parts as needed

· Verify stock and reorder cleaning supplies for janitorial
contractors as required

· Maintain printing & stationary supplies (coordinate with Purchasing

· Follow up with suppliers via phone calls & emails on pending items
not yet received

· Collect parts from the Receiving area and items delivered in the
front office area

· Receive parts in MC-CMM and file packing slip of the material

· Verify to ensure correct numbers/quantity of items are received and
items are in good condition

· Update MC with the items received, label/put away received items on
proper locations

· Close POs in MC and file packing slips for future verification as

· Prepare documents for all Returns and arrange pick ups

· Arrange repair of parts, pick up of scrap, chemical & electronic
waste as required

· Close all WOs (Work Orders), verify counts and match parts being

· Verify monthly expenses for items ordered

· Prepare chemical cabinet, and update inventory of chemicals for
yearly audit

· Perform Cycle count quarterly, verify physical stock items and
update MC with correct quantity of items based on the Cycle count

· Greet all contractors/visitors for the department and follow all
safety protocols (including Covid-19 screening)

· Refill hairnet & other safety items containers as needed

· Effectively receive supervision/direction and work cooperatively
with other people.

· Understand and comply with legislated duties and responsibilities
under the OHSA.

· Understand and comply with all Company Safety Rules, policies, and

· Understand and comply with all HACCP and GMP policies.

· Perform other duties as assigned.


· 2 years related work experience

· Technical college diploma in Mechanical or Electrical field would
be ideal

· Basic knowledge and understanding of electrical and mechanical

· Ability to identify parts by technical terminology

· Experience with Maintenance Software system is preferable

· Clean driving record; occasional use of own vehicle for picking up
parts within city limits

· Ability to lift up to 40lbs

· Demonstrated attention to detail and ability to follow policies and

· Strong skills in Microsoft Office Suite

· Experience using Maintenance Software preferred

· Exceptional organizational and time management skills

· Excellent verbal and written communication and team skills

· Experience in manufacturing preferred

Specific schedule:
  Mon Tue Wed Thu Fri Sat Sun

-January 13, 2023


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