Engineering Project Coordinator

Rate TBD

Location Mississauga, ON Canada (On-site)

Type of project Specialized Help Engineering

Duration contract ongoing

Education required College/University

Years of experience 2 - 5 years

Type of employment N/A

Area of Specialization Engineering

Languages required N/A

Workhoppers Home Mississauga ON

Description

Job Description

We are a boutique engineering company with international exposure
specializing in the design, construction and qualification of sterile,
high purity and high potent pharmaceutical process equipment and
facilities. We are growing our process design competence center size
and capabilities through recruitment of talented professionals. We
offer continuous professional training and career development
opportunities as well as a professional collaborative work
environment.

Position

You shall be a member of a cross functional engineering team in the
role of project coordinator. For new and existing projects, the
Project Coordinator shall set up the internal project processes and be
the primary contact point between our Engineering team and external
clients, partners and vendors.

Responsibilities

Project Set Up

* Set up and maintain ‘Opportunities’ and ‘Active Projects’
folders on internal network and PSA software
* Set up and schedule kick-off meetings, including inbound and
outbound travel requests

Project Tracking and Documentation

* Lead project communication and coordination to ensure all
performance, schedule, compliance and budget requirements are met
* Develop and maintain project documentation such as project plans,
presentations, meeting minutes and commercial items (i.e., quotes,
PO’s, invoices, etc.)
* Upon contract award, complete full assessment of coordination
requirements from project schedule, budget, manpower, through to skill
assessment
* Review timesheets to ensure they match field paperwork submissions
and project budgets
* Prepare monthly schedule of values for invoicing purposes and work
with Senior Process Engineer on invoice review
* Support Director of Process Engineer in quoting change orders

Project Reporting

* Prepare various reports to support monitoring of project progress,
costs, key performance indicators, etc.
* Identify and promptly communicate potential risks to key
stakeholders

Project Close Out

* Execute project close out requirements including lessons learned
and client feedback forms
* Gather and ensure receipt and sign-off of all project deliverables.
Files relevant project documentation.
* Review and reconcile actual project expense and schedule against
initial estimates
* Other duties assigned

Qualifications

* Degree in engineering or related experience an asset
* Preferably 3 plus years’ experience in an engineering environment
* Experience in the (bio)pharmaceutical and GMP compliant industries
is an asset
* Highly organized, heightened attention to detail, and punctual to
deadlines
* Strong verbal and written communication skills
* Proficient in Microsoft Office (particularly MS Excel and MS
Project)