Office Manager

Rate $29,50$/hr per hour CAD 29,50$/hr / HOUR

Location Ottawa, ON Canada (On-site)

Type of project Administration, Business consulting & Finance Administrative Assistant, Management processes

Duration 1 year contract/part time, temporary (22,5 hr/wk) hours

Education required Some college/University

Years of experience 2 - 5 years

Type of employment N/A

Area of Specialization Business

Languages required N/A

Workhoppers Home Ottawa ON

Description

Job Description
The Office Manager/ Administrative Assistant is the person responsible
for the overall administration of Office. This work is performed
without the active involvement of the Manager in the day-to-day
administration of the office. The candidate must be very organized,
detail oriented, respect corporate confidentiality, able to multitask,
reliable, and comfortable providing direction and working autonomously
with the best interests of the organization at heart
Information you must provide : - Cover Letter and your
resume - At least two work references Essential Qualifications - your
application must clearly explain how you meet the following criteria:
Language Requirements - Bilingual in French and English Experience At
least two years' experience in the field of administrative services
Excellent knowledge of MS Office - Outlook, Word, Excel, PowerPoint,
Internet and desktop publishing Asset Qualifications Education -
Successful completion of a secondary school diploma or an acceptable
combination of education, training and experience. Preference will be
given to those with administrative or paralegal specific education -
Successful completion of a post-secondary school certificate or
diploma (awarded by a community college, a CEGEP, or a technical
college) in office administration or in any other field relevant to
the work to be performed. - Successful completion of two years of
post-secondary school program with acceptable specialization in
paralegal studies or in a law-related field from a recognized
institution or an acceptable combination of education, training and/or
experience. Knowledge, Skills and Duties The following is a list of
some, however, not all of the duties expected of the position: -
Oversee and co-ordinate office administrative procedures and review,
evaluate and implement new procedures. - Update web-site with content
provided by officers and staff. - Ability to work independently with
minimal supervision, as well as part of a team. - Accountable for
efficient management of corporate documentation and filing systems. -
Strong verbal and written communications skills. - Prepare, key in,
edit and proofread correspondence, invoices, presentations, brochures,
publications, reports and related material from handwritten copy using
computers. - Open and distribute incoming regular and electronic mail
and other material and co-ordinate the flow of information internally
and with other organizations. - Plan and organize bulk mailings to
members such as election kits, correspondence and promotional
material. - Schedule and confirm appointments and meetings of Business
Manager and Assistant Business Manager. - Establish and maintain
inventory of printed material, office and building supplies. - Answer
telephone and electronic enquiries, relay telephone calls and messages
as appropriate, elicit necessary information to ensure timely and
accurate responses, and respond where appropriate. This includes
greeting, assisting or directing visitors to the appropriate person. -
Set up and maintain manual and computerized information filing systems
and data bases. - Prepare agendas and make arrangements for committee,
board and other meetings. - Arrange travel schedules and make
reservations for Business Manager, Assistant Business Manager and
Business Representatives as required. - May compile data, statistics
and other information and may conduct research. - May supervise and
train temporary staff in procedures and in use of current software. -
Co-ordinate services for events, such as accommodation and
transportation for participants, conference and other facilities,
catering, signage, displays, translation, special needs requirements,
audio-visual equipment, printing and security. - Organize registration
of participants, prepare programs and promotional material, and
publicize events. - Plan entertainment and social gatherings for
participants. - Train and supervise support staff required for events.
- Negotiate contracts for services, review final billing submitted to
Local for events and prepare reports.