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Job Description

Maintenance Coordinator

Rate TBD
Location Vaughan, ON Canada (On-site)
Type of project Administration, Specialized Help Installation Services, Purchasing / Inventory
Duration contract ongoing
Education required High school graduate
Years of experience 2 - 5 years
Type of employment N/A
Area of Specialization Other
Languages required N/A
Workhoppers Vaughan ON

Summary: Assists the maintenance team in day to day operations by
coordinating the purchase, receipt, storage and tracking of parts.

Duties & Responsibilities:

· Attend daily maintenance meeting and prepare minutes.

· Assisting Maintenance Manager on report documentation and other
Maintenance office work duties.

· Response to all email correspondences from external
customers/suppliers/vendors etc. and internal enquiries from various

· Check maintenance software MC - CMMS for availability of parts and
issue to Mechanics as required.

· Create KPI and CMMS monthly reports as required for tracking.

· Manuals and other documentation to update and digitized records.

· Develop SOP procedures for equipment, as necessary.

· Inquire suppliers and issue POs (purchase orders) through MC

· Check locations to verify and order parts, materials, lubricants
etc based on re-order point.

· Check emergency stock for Production area and order parts as

· Verify stock and reorder cleaning supplies for janitorial
contractors as required.

· Maintain printing & stationary supplies (coordinate with Purchasing

· Follow up with suppliers via phone calls & emails on pending items
not yet received.

· Collect parts from the Receiving area and items delivered in the
front office area.

· Receive parts in MC-CMM and file packing slip of the material.

· Verify to ensure correct numbers/quantity of items are received and
items are in good condition.

· Update MC with the items received, label/put away received items on
proper locations.

· Close POs in MC and file packing slips for future verification as

· Prepare documents for all Returns and arrange pick ups.

· Arrange repair of parts, pick up of scrap, chemical & electronic
waste as required.

· Generate WO and Close all WOs (Work Orders), verify counts and
match parts being used.

· Verify monthly expenses for items ordered.

· Prepare chemical cabinet, and update inventory of chemicals for
yearly audit.

· Perform Cycle count quarterly, verify physical stock items and
update MC with correct quantity of items based on the Cycle count.

· Equipment database to create and maintain.

· Contacting all contractors to obtain yearly contractors WSIB and
other legal document to maintain or update.

· Greet all contractors/visitors for the department and follow all
safety protocols (including Covid-19 screening)

· Refill hairnet & other safety items containers as needed.

· Provide hands on support to Maintenance staff, as necessary.

· Perform assigned work or projects assigned by Manager.

· Effectively receive supervision/direction and work cooperatively
with other people.

· Understand and comply with legislated duties and responsibilities
under the OHSA.

· Understand and comply with all Company Safety Rules, policies, and

· Understand and comply with all HACCP and GMP policies.

· Perform other duties as assigned.


· 2 years related work experience

· Technical college diploma in Mechanical or Electrical field would
be ideal

· Basic knowledge and understanding of electrical and mechanical

· Ability to identify parts by technical terminology

· Experience with Maintenance Software system is preferable

· Clean driving record; occasionally use of own vehicle for picking
up parts within city limits

· Ability to lift to 40lbs

· Demonstrated attention to detail and ability to follow policies and

· Strong skills in Microsoft Office Suite

· Experience using CMMS Maintenance Software preferred

· Exceptional organizational and time management skills

· Excellent verbal and written communication and team skills

· Experience in manufacturing preferred

· Able to answer phone call or available to work on flexible hours
including seldom weekend on emergency to support team for parts or
inventory count update.
Specific schedule:
  Mon Tue Wed Thu Fri Sat Sun

-August 7, 2023


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