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Job Description

Administrative Assistant / Accounting Clerk

Rate TBD
Location Montreal, QC Canada (On-site)
Type of project Administration Administrative Assistant, Customer service, Quickbooks
Duration Full time ongoing
Education required N/A
Years of experience 2 - 5 years
Type of employment OtherOTHER
Area of Specialization N/A
Languages required N/A
Workhoppers Montreal QC
Join a dynamic long-standing and continually growing manufacturing company in the Lachine, LaSalle area of Montreal.
Full-time. Competitive salary.

Job Description:

• Putting through client payments via TD Merchant Services (Master Card, Visa and Amex)
• Managing client payments received via wire, direct deposit, Etransfers, cash, check and Paypal
• Creating client receipts for client payments, client statements and miscellaneous invoices
• Entering client payments in ERP
• Banking: bank runs, deposits, purchasing bank drafts

• Greet incoming visitors and present a positive, professional image of the company;
• Creating and maintaining client files, Active Files and New Files spreadsheets
• Communicating with clients vie email and telephone regarding their payments
• Sending mandate instructions to clients
• Acting as a liaison between the clients, sales and legal departments
• Answer and screen incoming calls, take and distribute messages, manage phone lines;
• Send outgoing mail;
• Maintain cleanliness and order both at the reception and in all shared areas;
• Order and maintain sufficient inventory of office supplies;
• Liaise with landlord and other stakeholders for office management;
• Responsible for providing direct administrative and office management support to all departments in the company;
• Make daily bank deposits;
• Manage and track petty cash;
• Track all accounts receivable and perform daily follow ups on amounts due;
• Process and track credit card payments and maintain payment schedule for future billings;
• Filing of customer invoices
• Verify payment terms for all customer orders prior to production;
• Process customer credit applications - Verify each customer order prior to shipping to ensure there are no monies owed;
• Record approved vendor invoices in accounting system;
• Preparation, printing and tracking of accounts payable cheques;
• Weekly processing of employee expense reports;
• Entering these invoices into the accounting system
• Bookkeeping - Monthly Closings
• Monthly tracking of deferred revenues
• Maintain an orderly accounting filing system;
• Matching packing slips with associated invoices
• Processing of shipping invoices (verifying costs quoted vs cost charged and entering them into the accounting system)
Other duties as requested

Basic Requirements:
• Minimum 2 years’ experience in an administrative capacity
• Excellent verbal and written communication skills (English & working French)
• Strong computer skills (Word, Excel, Outlook)
• Strong attention to detail
• High initiative and resourcefulness
• Proven organizational skills
• Experience using ERP/or Accounting Software an asset

• Competitive salary
• Health & Dental coverage
• Room for advancement
• Bonuses
• Group Insurance
• Life Insurance
• Room for advancement
• State of the art manufacturing equipment
• Summer company retreats
• Easy transportation (bus stop in front of building)
• Free parking
• Canteen
• Summer BBQs
Job Types: Full-time, Permanent
Workhoppers has been mandated to hire for this role. To apply please forward your resume with cover letter to Liseanne (at) workhoppers (dot) com
Specific schedule:
  Mon Tue Wed Thu Fri Sat Sun

-August 24, 2023


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