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Executive Assistant in Buenos Aires

Location:Buenos Aires, Argentina (Anywhere)

Education level: High school graduate
Education field: Other
Years of experience: more than 5
Attributes that best describes:
Independent worker
Good communicator

Language proficiencies: Native Spanish, Bilingual English, Intermediate Portuguese and Basic Italian
Professional skills: Managing diary/calendar and e-mails for Directors on their behalf, potentially also including calls and voicemails.
Monitoring actions and manage reminders
Managing internal and potentially external correspondence
Arranging meetings for Managers including co-ordination of Team Meetings and larger external events.
Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses
Booking meeting rooms / venues for the team.
Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.
Perform and monitor purchase activities (e.g. office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
Preparation and follow up of meetings including taking meeting minutes.
Manage shared drives and communities
Admin support for new starters into the team to include ordering of equipment and monitoring induction.
Central contact and all other ad-hoc support as needed by Manager and his/her team.
Resolving issues with some complexity with limited guidance
Developing collaborative work relationships within own team and cross-functional, including representation of team towards senior management
Supporting internal projects, including decision taking within clearly defined framework of departmental guidelines and practices
Supporting knowledge sharing within the team and prepares decision taking
Managing controlling and reporting activities on behalf of manager, e.g. creation, staffing and reporting on internal orders, reporting on cost centers and profit centers, creation and maintenance of C-Users
Monitoring budget

Languages: English, Spanish, Portuguese


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