Experienced Executive Assistant
Location:Chilliwack, BC, Canada (From home)Education level: College/University
Education field: Business
Years of experience: more than 5
I strive to diversify my skills, knowledge, and abilities by pursuing further professional opportunities. I am currently seeking part-time freelance employment (evenings/weekends). I have very strong time management and organizational skills, have a Business Management diploma, and 9 plus years clerical experience providing exceptional administrative services to Executives. I have received "employee of the month" awards 3 times in the past few years at an organization that employs hundreds of employees; recognized for my positive attitude, work knowledge, team work and going above and beyond what is required of me.
Administrative Support Services: I will exceed expectations! I excel in planning, prioritizing, and/or delegating workload through specific email management practices. I have been recognized for my skill at thinking things through, planning and anticipating needs.
Information Management: I have experience in maintaining physical and electronic filing systems for information retention. I ensure access to information is restricted to authorized individuals maintaining utmost privacy and confidentiality.
Verbal/written Communication: I can field a high volume of calls; assessing priority and communicating concise detailed messages. I maintain professional and positive interactions when faced with challenging conversations on the telephone and in person. I have experience regularly communicating by email/phone/in person with senior executive managers, community members, and other staff in a large workforce. I have considerable experience in drafting/editing professional correspondence and responses for senior executive manager’s ensuring information is accurate and professional.
Computer Application support: I am savvy with various software such as Microsoft Excel, Word, Outlook, and other various programs (OMS, IFMMS, RMT, EMT, People Soft). I can export data from various programs to excel spreadsheets to sort, track or find pertinent data while formatting reports to professional standards.
Deadlines : I have exceptional organizational skills with the ability to effectively multi-task, prioritize duties, and meet deadlines. I maintain a strong bring forward system by ensuring timely sharing of pertinent information to various stakeholders, setting appropriate timeframes, and tracking progress prior to due date.
Meetings: I have extensive experience in managing executive meetings including; coordinating dates/times with multiple stakeholder’s and community guest’s on/off-site. I can efficiently coordinate meetings, conferences, and speaking engagements; assess availability, reserve meeting spaces, arrange/set-up audio/visuals, provide invites/updates, draft and distribute agenda’s, take minutes, prepare flyers/posters/invitations, request contracts and process payment etc...
Financial Support Services: I have experience updating and responding to accountants on forecasted spending and have worked with multiple budgets for accounts payable; purchasing and contracting over the past several years. I further monitor/track expenditures using excel spreadsheets and various accounting software and produce financial reports as needed.
Human Resources: I have knowledge and experience in managing and assisting various human resource functions such as managing a department for 4 months and assisting the Human Resource Advisor 4 months and also through 9 years’ experience assisting with staffing, grievances, accommodations, return to work, leave, resignation, retirement, discipline, WCB claims, etc.
Sales: Excellent salesmanship with the ability to meet targets. I have experience in sales and customer service by phone and in person, providing details on amenities/rooms/rates, upselling room types, packages, etc... I also have experience in group sales, cold calling to drum up new business and warm calls for return business. Marketing and networking with various info centers, ensuring brochures and current deals/offers are displayed. I’ve assisted a realtor by designing flyers, print and distribution. I have created multiple types of attractive and attention-grabbing posters/flyers/emails/slide shows for various fundraising events, wellness activities, and information sharing at work.
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