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Job Description

Project Coordinator

Tarif ND
Pays Mississauga, ON Canada (Au bureau)
Type de projet Administration, Conseils de Gestion Assistante Administrative, Gestion de processus
Durée contract ongoing
Éducation requise Diplôme universitaire
Années d'expérience Moins de 2 ans
Type of employment N/A
Spécialisation Affaires
Langues nécessaires N/A
Workhoppers Mississauga ON
Required Skills and Capabilities:

- Must demonstrate a high level of organizational and planning skills.
- Strong time management skills and ability to complete assigned duties promptly and accurately.
- Ability to exercise appropriate independent judgement.
- Strong attention to detail.
- Superior customer service skills.
- Excellent interpersonal and communication skills, both written and verbal.
- Experience working in a computerized environment and proficient in the use of MS Office.

Duties and Responsibilities * Address sales calls and/or customer visits if sales staff is unavailable.

- Assist and/or prepare estimates when required.
- Entry of Order Confirmation’s and job related tasks on a daily basis which also includes invoicing.
- Maintaining client and project files. Physical and on company database.
- Organizing and ensuring all folders on company database are accurate and filed correctly.
- Keeping client database accurate with client information.
- Co-ordinate and schedule meetings, appointments, and client visits.
- Writing up of correspondence and reports.
- Being accountable for all aspects required for estimating and to update and submit to Sales team/person by deadline.
- Updating management of any issues regarding any client.
- Adding and updating items in software for any Services and Products.
- Keep current on all jobs which includes understanding all aspects of upcoming jobs and what is required.
- Be a key contact for customers and keep information up to date in the event that others need to step in/help.
- Assist Sales manager with any required aspects of all projects.
- Overall cleanliness of the office and workspace.
- Assisting and supporting other team members.
- Verifying contractor and vendor work and updating schedule.
- Sourcing out new vendors, employees and Hub locations which includes but not limited to; posting ad’s, reviewing resumes, interviews, sending all appropriate paperwork.
- Keeping in contact with all employee’s and vendors across Canada with schedule updates / other projects / questions.
- Working out solutions for any issues that may arise.
- Creating P.O.’s.

- Obtaining quotes and arranging all details regarding shipments. (Pick up times, waybills or BOL, updating vendor or employee, adding shipments to calendar, PO etc.).
- Afterhours engagement when required: collaborating with employees and vendors, ensuring photographs are received of work in field and cross referencing for accuracy, handle any calls, being available via phone and/or email to help support company in any way needed.
- Stay late and/or come in early to complete time sensitive tasks and/or to catch up on backlog.
- Understanding all aspects of upcoming jobs including what is required of your position.
- Other tasks and special projects as assigned.
- Team lead on all aspects of jobs from Estimate to completion.

Other duties: * General clerical duties including photocopying, printing, mail, courier, filing, scanning documents, ordering office supplies, etc.

- Receive incoming calls in a timely and professional manner; direct callers to the appropriate department.
- Acting as the face of The Xzibit Group to all visitors. Ensure they are greeted in a positive and pleasant manner; tracking all visitor and courier drop-offs.
- Daily entering of purchase orders and vendor invoices into software. Updating all necessary information to reflect correctly on invoice. Ensuring accurate time and invoice total.
- Purchase order reconciliation, printing and sending client invoices on a daily basis; ensuring all notes and pricing on invoice are accurate.

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-19 septembre 2022


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